This position will work with Facilities and Backlot Operations, Events, Production and Postproduction at Sony Pictures.  The coordinator will be expected to perform as a support function and be empowered to lead their efforts independently, in collaboration, and situationally dependent.  This role is intended to be a key team player who is open to learning and development, bringing solutions to the team to drive creativity and efficiencies, and drive strong communication and collaboration across teams.  There will be opportunities across administration, facilities management, real estate, design and construction.

Responsibilities:

Administrative

• Scheduling meetings and managing calendars
• Expense reports
• Coordinating and distributing incoming & outgoing mail/packages (inclusive of design materials)
• Filing and archiving project files & documents (physical & digital)
• Request and manage Security clearance
• Maintain digital content, inclusive of (but not limited to) conference rooms on Sony Pictures internal platforms, Global Facilities SharePoint site, and existing or new content across multiple platforms such as Microsoft Teams, SharePoint, and OneDrive folders 
• Creation and/or upkeep of conference room permissions
• Create and track internal approval documents, e.g., Fixed Asset Requests, Adhoc Approval Forms
• Document & meeting minute transcribing and distributing
• Project excel budget updating and tracking
• Tracking contract documents
• Administrative onboarding of new team members 
• Data entry & management support, e.g., Archibus
• Ordering and reconciliation of online facilities items and billing
• Design coordination & support, e.g., furniture placement/disposition coordination, interior design support, finish, graphics selections and coordination.

Special Projects (includes but may not be limited to)

• Coordinating events, trainings, & vendor presentations
• Create and/or upkeep process & procedure documentation
• Create and/or upkeep templates & standards
• Research and deliver systems and process solutions to support team productivity & efficiency
• Client and team surveys
• Presentations
• Special events
• Digital conversions, e.g., consolidation & organization of e-files

Other duties

• Back-up to department Manger and Director
• Support to Facilities team members

Learning and Development (including shadowing & receiving mentorship)

Requirements:

• 1-3 Years of experience in entertainment, facilities, design & architecture, furniture, construction, and/or real estate organization a plus.
• Ability to work in a fast-paced environments, stay cool under pressure.
• Flexible and adaptable change.
• Excellent organization skills demonstrating proactive approach.
• Strong inter-personal skills across all levels of management and ability to get along with others while working effectively is key.
• Must have excellent oral and written communication skills.
• Must know how to prioritize daily workflow and meet deadlines.
• Strong computer program skills with an aptitude to learn and teach new programs required.
• Must know how to use all Microsoft Office programs, inclusive of PowerPoint – proficiency with word processing, spreadsheets and presentation programs.
• Proficiency in , AutoCAD, Adobe Illustrator and photoshop is a plus. 
• Must be flexible and willing to work overtime when required.
• Ability to maintain confidentiality and follow directions without concern.
• Aptitude to discern when to ask for help and when to offer help.
• Bachelor’s degree preferred

The anticipated base salary for this position is $53,600 - $67,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.